Warning Letter Template

EMPLOYEE WARNING LETTER

Date: Date

CONFIDENTIAL

To:

Employee Name Employee Title Department Employee ID: ID Number

NOTICE OF VERBAL/WRITTEN WARNING

This letter serves as a First/Second/Final written warning regarding your performance/conduct/attendance.

ISSUE DESCRIPTION

On Date(s), the following issue(s) occurred:

Detailed description of the problem, incident, or performance issue

Specifically:

• Specific incident or behavior 1
• Specific incident or behavior 2
• Impact of the behavior/performance

POLICY VIOLATION

This behavior/performance violates the following company policies:

• Policy Name and Section Number
• Specific rule or standard
• Reference to employee handbook

PREVIOUS DISCUSSIONS

This matter has been previously addressed:

• Date: Verbal discussion with Manager Name
• Date: Previous warning, if applicable
• Date: Performance improvement plan, if applicable

EXPECTED BEHAVIOR

You are expected to:

• Specific behavioral change required
• Performance standard to meet
• Actions to take or avoid
• Timeline for improvement

CONSEQUENCES

Please be advised that:

• This is a First/Second/Final warning
• Failure to improve may result in suspension/termination
• Further violations will result in next disciplinary step
• This warning will remain in your personnel file for Duration

IMPROVEMENT PLAN

To address this issue, you must:

By Date:

• Specific action or improvement

Ongoing:

• Continuing expectations

Support Provided:

• Training, resources, or assistance offered

MEETING

A meeting to discuss this warning has been scheduled for:

Date: Date

Time: Time

Location: Location

Attendees: Who will be present

ACKNOWLEDGMENT

Your signature below acknowledges receipt of this warning. It does not necessarily indicate agreement with its contents.

You have the right to:

• Respond in writing within Number days
• Include your response in your personnel file
• Request a meeting with HR

CONTACT

If you have questions or concerns, please contact: HR Representative Name Contact Information

SIGNATURES:

Manager:

Signature: _______________________

Name: Manager Name

Title: Title

Date: _______________________

Employee:

Signature: _______________________

Name: Employee Name

Date: _______________________

Witness (HR Representative):

Signature: _______________________

Name: Name

Date: _______________________

EMPLOYEE COMMENTS (Optional):

Space for employee to add comments

________________________________________________________________________

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