Bill of Sale Template
Bill of Sale
18 sections · 43 fields to fill · free, nothing uploaded
BILL OF SALE
Date:
SELLER INFORMATION
Seller Name:
Address:
Phone:
Email:
ID Number:
BUYER INFORMATION
Buyer Name:
Address:
Phone:
Email:
ID Number:
PROPERTY/ITEM BEING SOLD
Type:
### For Vehicle/Boat
Year:
Make:
Model:
VIN/Serial Number:
Color:
Mileage/Hours:
License Plate:
### For Personal Property/Equipment
Description:
Serial Number(s):
Condition:
Quantity:
PURCHASE PRICE
Sale Price:
Amount in Words:
PAYMENT DETAILS
Payment Method:
- Cash
- Check Number:
- Bank Transfer
- Other:
Payment Schedule:
- Paid in full
- Deposit: paid on
- Balance: due on
SALE CONDITIONS
Condition of Sale: (Select one)
- As-Is (Seller makes no warranties)
- With Warranty (specify below)
Warranty Information (if applicable):
WARRANTIES AND REPRESENTATIONS
The Seller represents that:
- Seller is the legal owner of the property
- Property is free from all liens and encumbrances
- Seller has the right to sell the property
- Property is transferred with clear title
Known Issues/Defects:
CONDITION OF PROPERTY
The property is sold in its current condition:
Additional Description:
INCLUDED ITEMS
The following items are included in this sale:
EXCLUDED ITEMS
The following items are NOT included:
TRANSFER OF OWNERSHIP
Ownership of the property transfers to the Buyer upon:
- Receipt of full payment
- Date of signing
OBLIGATIONS
Seller Obligations:
- Provide clear title
Buyer Obligations:
- Make payment as agreed
RISK OF LOSS
Risk of loss passes to Buyer upon:
INDEMNIFICATION
- Buyer assumes all risk and liability after transfer
- Seller not responsible for property after transfer
AS-IS CLAUSE (If Applicable)
THE PROPERTY IS SOLD "AS IS" "WHERE IS" WITH ALL FAULTS. SELLER MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PARTICULAR PURPOSE.
GOVERNING LAW
This Bill of Sale shall be governed by applicable laws.
ENTIRE AGREEMENT
This document represents the entire agreement between parties regarding this sale.
SIGNATURES
SELLER SIGNATURE:
I certify that I am the legal owner of the property described above and have the right to sell it.
Signature: _______________________
Print Name:
Date: _______________________
BUYER SIGNATURE:
I acknowledge receipt of the property described above.
Signature: _______________________
Print Name:
Date: _______________________
WITNESS (Optional but Recommended):
Witness 1:
Signature: _______________________
Print Name: Address:
Date: _______________________
Witness 2:
Signature: _______________________
Print Name: Address:
Date: _______________________
NOTARIZATION (Recommended for vehicles and high-value items):
State of County of
On , before me personally appeared and , known to me to be the persons described in and who executed the foregoing instrument.
Notary Public: _______________________
Commission Number: My Commission Expires:
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What is a Bill of Sale?
A Bill of Sale — also called a sales receipt — is a financial document used when money is being lent, owed, paid, guaranteed or invested and both sides need the terms recorded. In short: property transfer document.
It is typically signed by lenders, borrowers, freelancers, small businesses and anyone settling a debt. Money documents are enforceable when the amount, the schedule and the consequence of non-payment are unambiguous. Most disputes come down to a figure that was never written down or a due date that was left implied.
When you need one
- You are about to property transfer document and want the terms recorded before anyone relies on them.
- The other side has proposed a bill of sale and you want to see what a balanced version looks like first.
- A previous arrangement was verbal, and something has now happened that makes writing it down urgent.
- You need a starting point you can adapt rather than a blank page — the structure matters more than the prose.
What this Bill of Sale template includes
The template is structured around 18 sections. Each one exists for a reason — if you delete one, delete it deliberately.
- 01Seller Information
- 02Buyer Information
- 03Property/Item Being Sold
- 04Purchase Price
- 05Payment Details
- 06Sale Conditions
- 07Warranties And Representations
- 08Condition Of Property
- 09Included Items
- 10Excluded Items
- 11Transfer Of Ownership
- 12Obligations
- 13Risk Of Loss
- 14Indemnification
- 15As-Is Clause (If Applicable)
- 16Governing Law
- 17Entire Agreement
- 18Signatures
Information you will need
Gather these before you start. Every one of them appears in the finished document, and a missing value is the most common reason a self-drafted bill of sale fails to do its job.
- Seller Name
- Person selling
- Buyer Name
- Person buying
- Item Description
- What is being sold
- Sale Price
- Sale amount
- Transfer Date
- Date of transfer
How to write a Bill of Sale
- 1
Read the full template
Read the complete Bill of Sale on this page before you use it, so you know what every clause commits you to.
- 2
Gather your details
Collect the names, addresses, dates and amounts listed in the "What you will need" section — every square-bracketed placeholder needs a real value.
- 3
Fill in the blanks on this page
Type your answers into the form beside the template and they are written into every clause that uses them as you go. Nothing is uploaded — the document is assembled inside your own browser.
- 4
Download the finished document
Download your completed Bill of Sale as a PDF or an editable Word file, or copy the text. There is no signup and no watermark.
- 5
Sign and store it
Sign it — electronically with the free Sign PDF tool, or in ink where the document type requires it — and give every party a copy.
Mistakes to avoid
No repayment schedule
State the amounts, the dates and the method. "When he can" is not a term a court can enforce.
Ignoring interest-rate limits
Most jurisdictions cap interest on private loans. Exceeding the cap can render the interest — occasionally the whole debt — unenforceable.
No default clause
Say what counts as default, whether the balance becomes immediately payable, and who pays collection costs.
Lending to family on a handshake
The relationships most likely to produce an undocumented loan are exactly the ones most damaged when it goes wrong.
Jurisdiction note. Consumer credit, usury and debt-collection rules are local and strictly enforced. Regulated lending needs professional advice; so does anything secured against a home. This template is general-purpose information, not legal advice.
Bill of Sale FAQs
Is this Bill of Sale template free to download?
Yes. The complete text is published on this page — no email required. Fill in the blanks on the page, then copy it or download it as a PDF, Word (.docx) or plain-text file. There is no watermark and no usage limit.
Can I fill in this Bill of Sale template online?
Yes. Every square-bracketed blank in the template above is an editable field. Type your answer once and it is written into every clause that uses it, and the document beside the form updates as you type. When you are done, download the completed PDF or Word file. It all runs inside your browser — the document is never uploaded, and your answers are saved only in this browser so you can come back and finish later.
What information do I need to complete a Bill of Sale?
At minimum: seller name, buyer name, item description, sale price. The form on this page lists every blank the document contains and counts how many are still empty. Every placeholder in [square brackets] needs replacing before the document is signed — an unfilled bracket is the most common defect in a self-drafted document.
What should a Bill of Sale include?
This template is structured around 18 sections: seller information, buyer information, property/item being sold, purchase price, payment details and others. Those are the provisions that make the document do its job; anything you delete, delete deliberately.
Is a Bill of Sale legally binding?
Money documents are enforceable when the amount, the schedule and the consequence of non-payment are unambiguous. Most disputes come down to a figure that was never written down or a due date that was left implied. Consumer credit, usury and debt-collection rules are local and strictly enforced. Regulated lending needs professional advice; so does anything secured against a home.
Can I edit this Bill of Sale template?
Yes, in three ways. Fill in the blanks on this page and download the result; or download the Word version and rewrite it in Word, Pages or Google Docs; or open it in the LegalDraft AI app, where the AI can rewrite any individual clause to be stricter, simpler or more balanced and review the finished document for risk before you sign.
Do I need a lawyer for a Bill of Sale?
Consumer credit, usury and debt-collection rules are local and strictly enforced. Regulated lending needs professional advice; so does anything secured against a home. For routine, low-value arrangements a carefully completed template is usually proportionate. The larger the sum, the more one-sided the terms, or the more the document depends on local statute, the stronger the case for professional review.
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