Property Management Agreement Template
Property Management Agreement
10 sections · 18 fields to fill · free, nothing uploaded
PROPERTY MANAGEMENT AGREEMENT
Date:
Between:
Property Owner:
Address:
AND
Property Manager:
Address:
1. PROPERTY
The Owner appoints the Manager to manage the following property:
Address:
Type:
Description:
2. TERM
Start Date:
Duration: months/years
Termination Notice:
3. MANAGEMENT DUTIES
The Manager shall:
Rental Management:
- Market and advertise the property
- Screen and select tenants
- Prepare and execute lease agreements
- Collect rent and deposits
- Handle lease renewals and terminations
Maintenance:
- Arrange routine maintenance and repairs
- Respond to emergency situations
- Coordinate with contractors
- Conduct property inspections
Financial:
- Maintain separate account for property funds
- Pay property expenses (taxes, utilities, etc.)
- Provide monthly financial statements
- Handle tenant deposits per applicable law
Administrative:
- Maintain property records
- Handle tenant complaints and disputes
- Ensure legal compliance
- Provide regular reports to Owner
4. MANAGEMENT FEES
Fee Structure:
- Monthly Management Fee: % of collected rent
- Leasing Fee: for new tenants
- Renewal Fee: per renewal
Additional Fees:
- Eviction processing:
- Major repair coordination:
5. OWNER RESPONSIBILITIES
The Owner shall:
- Maintain property insurance
- Pay property taxes
- Approve major repairs exceeding
- Provide access to property
- Fund necessary repairs and maintenance
6. MANAGER AUTHORITY
The Manager is authorized to:
- Spend up to per incident for repairs without approval
- Sign leases on behalf of Owner
- Collect rent and issue receipts
- Initiate eviction proceedings when necessary
Manager Must Obtain Owner Approval For:
- Capital improvements
- Expenditures exceeding
- Legal proceedings (except routine evictions)
- Major policy changes
7. FINANCIAL REPORTING
Manager shall provide:
- Monthly income and expense statements
- Annual financial summary
- Detailed receipts for all expenditures
- Rent roll and occupancy reports
8. TRUST ACCOUNT
- All funds shall be held in separate trust account
- Owner funds not to be commingled with Manager funds
- Monthly reconciliation and accounting
9. INSURANCE AND LIABILITY
- Manager shall maintain professional liability insurance
- Owner shall maintain property insurance
- Manager not liable for losses beyond Manager's control
10. TERMINATION
Either party may terminate with written notice.
Upon Termination:
- Manager shall transfer all funds and records
- Return keys and access devices
- Provide final accounting
- Assist with transition to new manager
SIGNATURES:
Property Owner:
Signature: _______________________
Name:
Date: _______________________
Property Manager:
Signature: _______________________
Name:
Title:
Date: _______________________
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What is a Property Management Agreement?
A Property Management Agreement is a real estate document used when a property is being let, sold, transferred or a tenancy is being changed or ended. In short: property manager contract.
It is typically signed by landlords, tenants, buyers, sellers, letting agents and property managers. Property documents are the most heavily regulated in this library. Notice periods, deposit handling, required disclosures and eviction grounds are set by statute and vary not just by country but often by state, province or city.
When you need one
- You are about to property manager contract and want the terms recorded before anyone relies on them.
- The other side has proposed a property management agreement and you want to see what a balanced version looks like first.
- A previous arrangement was verbal, and something has now happened that makes writing it down urgent.
- You need a starting point you can adapt rather than a blank page — the structure matters more than the prose.
What this Property Management Agreement template includes
The template is structured around 10 sections. Each one exists for a reason — if you delete one, delete it deliberately.
- 01Property
- 02Term
- 03Management Duties
- 04Management Fees
- 05Owner Responsibilities
- 06Manager Authority
- 07Financial Reporting
- 08Trust Account
- 09Insurance And Liability
- 10Termination
Information you will need
Gather these before you start. Every one of them appears in the finished document, and a missing value is the most common reason a self-drafted property management agreement fails to do its job.
- Property Owner
- Owner name
- Property Manager
- Manager name/company
- Property Address
- Property address
- Management Fee
- Fee percentage or amount
- Term
- Management contract term
How to write a Property Management Agreement
- 1
Read the full template
Read the complete Property Management Agreement on this page before you use it, so you know what every clause commits you to.
- 2
Gather your details
Collect the names, addresses, dates and amounts listed in the "What you will need" section — every square-bracketed placeholder needs a real value.
- 3
Fill in the blanks on this page
Type your answers into the form beside the template and they are written into every clause that uses them as you go. Nothing is uploaded — the document is assembled inside your own browser.
- 4
Download the finished document
Download your completed Property Management Agreement as a PDF or an editable Word file, or copy the text. There is no signup and no watermark.
- 5
Sign and store it
Sign it — electronically with the free Sign PDF tool, or in ink where the document type requires it — and give every party a copy.
Mistakes to avoid
Wrong notice period
Notice lengths are set by law, not by the contract. A notice served one day short is invalid and the clock restarts.
Mishandling the deposit
Many jurisdictions require deposits to be held in a protected scheme and returned within a fixed window, with penalties for failure.
No condition record
Without dated photographs and a signed inventory at move-in, deposit deductions at move-out are almost impossible to sustain.
Omitting required disclosures
Lead paint, energy performance, flood history and similar disclosures are mandatory in many places, and omission can void terms or trigger fines.
Jurisdiction note. Residential tenancy and property transfer law is strictly local and often protective of tenants and buyers. Verify every notice period and disclosure requirement against your local rules — and use a licensed conveyancer or attorney for transfers of title. This template is general-purpose information, not legal advice.
Property Management Agreement FAQs
Is this Property Management Agreement template free to download?
Yes. The complete text is published on this page — no email required. Fill in the blanks on the page, then copy it or download it as a PDF, Word (.docx) or plain-text file. There is no watermark and no usage limit.
Can I fill in this Property Management Agreement template online?
Yes. Every square-bracketed blank in the template above is an editable field. Type your answer once and it is written into every clause that uses it, and the document beside the form updates as you type. When you are done, download the completed PDF or Word file. It all runs inside your browser — the document is never uploaded, and your answers are saved only in this browser so you can come back and finish later.
What information do I need to complete a Property Management Agreement?
At minimum: property owner, property manager, property address, management fee. The form on this page lists every blank the document contains and counts how many are still empty. Every placeholder in [square brackets] needs replacing before the document is signed — an unfilled bracket is the most common defect in a self-drafted document.
What should a Property Management Agreement include?
This template is structured around 10 sections: property, term, management duties, management fees, owner responsibilities and others. Those are the provisions that make the document do its job; anything you delete, delete deliberately.
Is a Property Management Agreement legally binding?
Property documents are the most heavily regulated in this library. Notice periods, deposit handling, required disclosures and eviction grounds are set by statute and vary not just by country but often by state, province or city. Residential tenancy and property transfer law is strictly local and often protective of tenants and buyers. Verify every notice period and disclosure requirement against your local rules — and use a licensed conveyancer or attorney for transfers of title.
Can I edit this Property Management Agreement template?
Yes, in three ways. Fill in the blanks on this page and download the result; or download the Word version and rewrite it in Word, Pages or Google Docs; or open it in the LegalDraft AI app, where the AI can rewrite any individual clause to be stricter, simpler or more balanced and review the finished document for risk before you sign.
Do I need a lawyer for a Property Management Agreement?
Residential tenancy and property transfer law is strictly local and often protective of tenants and buyers. Verify every notice period and disclosure requirement against your local rules — and use a licensed conveyancer or attorney for transfers of title. For routine, low-value arrangements a carefully completed template is usually proportionate. The larger the sum, the more one-sided the terms, or the more the document depends on local statute, the stronger the case for professional review.
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