Trademark License Template
Trademark License
16 sections · 27 fields to fill · free, nothing uploaded
TRADEMARK LICENSE AGREEMENT
Date:
Between:
Licensor:
Address:
AND
Licensee:
Address:
1. LICENSED TRADEMARK
The Licensor grants the Licensee rights to use the following trademark(s):
Trademark:
Registration Number:
Registration Date:
Class:
Territory:
2. GRANT OF LICENSE
Licensor grants Licensee a license to use the Trademark in connection with:
Licensed Products/Services:
Territory:
Term:
3. SCOPE OF USE
Licensee may use the Trademark for:
- Product packaging and labeling
- Marketing and advertising materials
- Website and digital presence
- Point-of-sale materials
Prohibited Uses:
- Use outside licensed territory
- Use on non-licensed products/services
- Modification without approval
- Any use that damages the Trademark
4. QUALITY CONTROL
Licensee agrees to:
- Maintain high quality standards
- Submit samples for approval before use
- Comply with brand guidelines
- Allow Licensor to inspect products/services
- Maintain quality consistent with Licensor's standards
Brand Guidelines:
Attached as Appendix A and include:
- Logo usage specifications
- Color requirements
- Size and placement rules
- Prohibited uses
5. ROYALTIES AND FEES
License Fee Structure:
- Upfront fee:
- Royalty rate: % of
- Minimum annual royalty:
- Payment frequency:
Payment Terms:
- Royalties due within of period end
- Accompanied by sales report
- Late payment interest: %
6. REPORTING AND AUDIT
Sales Reports:
Licensee shall provide quarterly reports including:
- Units sold
- Gross and net sales
- Royalties due
- Inventory levels
Audit Rights:
Licensor may audit Licensee's books with notice, at Licensor's expense (unless discrepancy exceeds %).
7. TRADEMARK PROTECTION
Licensee agrees to:
- Use ® or ™ symbol as directed
- Display proper attribution
- Not challenge Licensor's ownership
- Notify Licensor of any infringement
- Cooperate in protecting the Trademark
Infringement:
Licensor has sole right to pursue infringement claims. Licensee must assist if requested.
8. REPRESENTATIONS AND WARRANTIES
Licensor represents:
- Owner of the Trademark with right to license
- Trademark is valid and enforceable
- No pending challenges or disputes
Licensee represents:
- Will use Trademark only as authorized
- Will maintain quality standards
- Has necessary rights to licensed products
9. TERM AND RENEWAL
Initial Term:
Renewal:
Renewal Terms:
10. TERMINATION
Termination Rights:
- Either party with notice
- Immediate for material breach
- Immediate for quality issues
- Immediate for non-payment
Effect of Termination:
- Licensee must cease all use of Trademark
- Destroy or return materials bearing Trademark
- Sell-off period: for existing inventory
- Final royalty payment due
- Survive: confidentiality, indemnification clauses
11. OWNERSHIP
Licensee acknowledges:
- Licensor owns all rights to Trademark
- License does not transfer ownership
- All goodwill inures to Licensor
- Licensee gains no rights except as granted
12. IMPROVEMENTS
Any variations or improvements to the Trademark created by Licensee shall be owned by Licensor.
13. INDEMNIFICATION
Licensee indemnifies Licensor against claims arising from:
- Licensed products/services
- Licensee's use of Trademark
- Product defects or liability
Licensor indemnifies Licensee against claims that Trademark infringes third-party rights.
14. INSURANCE
Licensee shall maintain:
- Product liability insurance:
- General liability insurance:
- Licensor named as additional insured
15. CONFIDENTIALITY
Both parties agree to protect confidential business information exchanged.
16. ASSIGNMENT
Licensee may not assign this agreement without Licensor's written consent.
SIGNATURES:
Licensor:
Signature: _______________________
Name:
Date: _______________________
Licensee:
Signature: _______________________
Name:
Date: _______________________
APPENDIX A: Brand Guidelines
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What is a Trademark License?
A Trademark License is a technology and ip document used when software, data or intellectual property is being licensed, transferred or made available to users. In short: brand usage rights.
It is typically signed by developers, SaaS founders, agencies, app publishers and anyone shipping a product with users. IP documents work by being precise about scope: what is licensed, to whom, where, for how long, and whether it can be sublicensed. Anything not expressly granted is generally retained by the owner — so silence favors whoever owns the rights.
When you need one
- You are about to brand usage rights and want the terms recorded before anyone relies on them.
- The other side has proposed a trademark license and you want to see what a balanced version looks like first.
- A previous arrangement was verbal, and something has now happened that makes writing it down urgent.
- You need a starting point you can adapt rather than a blank page — the structure matters more than the prose.
What this Trademark License template includes
The template is structured around 16 sections. Each one exists for a reason — if you delete one, delete it deliberately.
- 01Licensed Trademark
- 02Grant Of License
- 03Scope Of Use
- 04Quality Control
- 05Royalties And Fees
- 06Reporting And Audit
- 07Trademark Protection
- 08Representations And Warranties
- 09Term And Renewal
- 10Termination
- 11Ownership
- 12Improvements
- 13Indemnification
- 14Insurance
- 15Confidentiality
- 16Assignment
Information you will need
Gather these before you start. Every one of them appears in the finished document, and a missing value is the most common reason a self-drafted trademark license fails to do its job.
- Licensor
- Trademark owner
- Licensee
- Party using trademark
- Trademark
- Trademark name/description
- Territory
- Licensed territory
- Royalty
- Royalty terms
How to write a Trademark License
- 1
Read the full template
Read the complete Trademark License on this page before you use it, so you know what every clause commits you to.
- 2
Gather your details
Collect the names, addresses, dates and amounts listed in the "What you will need" section — every square-bracketed placeholder needs a real value.
- 3
Fill in the blanks on this page
Type your answers into the form beside the template and they are written into every clause that uses them as you go. Nothing is uploaded — the document is assembled inside your own browser.
- 4
Download the finished document
Download your completed Trademark License as a PDF or an editable Word file, or copy the text. There is no signup and no watermark.
- 5
Sign and store it
Sign it — electronically with the free Sign PDF tool, or in ink where the document type requires it — and give every party a copy.
Mistakes to avoid
Assuming you own what you paid for
Commissioning work does not automatically transfer copyright in many jurisdictions. Without an express assignment, the developer or designer keeps it.
Vague license scope
Specify exclusivity, territory, term, permitted uses and sublicensing rights. Each omission is a future argument.
Copy-pasted privacy policy
A privacy policy that does not describe what your product actually collects is worse than none — it is a documented misstatement to a regulator.
No open-source review
Copyleft licenses in your dependency tree can impose obligations on the code you ship. Audit before you license it out.
Jurisdiction note. Data-protection law (GDPR, CCPA and equivalents) imposes specific content requirements on privacy policies and processing terms. Template policies need tailoring to what your product genuinely does. This template is general-purpose information, not legal advice.
Trademark License FAQs
Is this Trademark License template free to download?
Yes. The complete text is published on this page — no email required. Fill in the blanks on the page, then copy it or download it as a PDF, Word (.docx) or plain-text file. There is no watermark and no usage limit.
Can I fill in this Trademark License template online?
Yes. Every square-bracketed blank in the template above is an editable field. Type your answer once and it is written into every clause that uses it, and the document beside the form updates as you type. When you are done, download the completed PDF or Word file. It all runs inside your browser — the document is never uploaded, and your answers are saved only in this browser so you can come back and finish later.
What information do I need to complete a Trademark License?
At minimum: licensor, licensee, trademark, territory. The form on this page lists every blank the document contains and counts how many are still empty. Every placeholder in [square brackets] needs replacing before the document is signed — an unfilled bracket is the most common defect in a self-drafted document.
What should a Trademark License include?
This template is structured around 16 sections: licensed trademark, grant of license, scope of use, quality control, royalties and fees and others. Those are the provisions that make the document do its job; anything you delete, delete deliberately.
Is a Trademark License legally binding?
IP documents work by being precise about scope: what is licensed, to whom, where, for how long, and whether it can be sublicensed. Anything not expressly granted is generally retained by the owner — so silence favors whoever owns the rights. Data-protection law (GDPR, CCPA and equivalents) imposes specific content requirements on privacy policies and processing terms. Template policies need tailoring to what your product genuinely does.
Can I edit this Trademark License template?
Yes, in three ways. Fill in the blanks on this page and download the result; or download the Word version and rewrite it in Word, Pages or Google Docs; or open it in the LegalDraft AI app, where the AI can rewrite any individual clause to be stricter, simpler or more balanced and review the finished document for risk before you sign.
Do I need a lawyer for a Trademark License?
Data-protection law (GDPR, CCPA and equivalents) imposes specific content requirements on privacy policies and processing terms. Template policies need tailoring to what your product genuinely does. For routine, low-value arrangements a carefully completed template is usually proportionate. The larger the sum, the more one-sided the terms, or the more the document depends on local statute, the stronger the case for professional review.
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