Board Resolution Template
Board Resolution
9 sections · 56 fields to fill · free, nothing uploaded
BOARD OF DIRECTORS RESOLUTION
Company Name:
State/Country of Incorporation:
Date of Resolution:
RESOLUTION OF THE BOARD OF DIRECTORS
This resolution is adopted by the Board of Directors of (the "Company") pursuant to corporate law and the Company's Bylaws.
Resolution Number:
MEETING INFORMATION
Type of Action:
Resolution passed at duly convened meeting Written consent in lieu of meeting (unanimous consent)
Meeting Details (if applicable):
- Date:
- Time:
- Location:
- Meeting Type:
Notice:
Proper notice was given per Bylaws Notice waived by all directors
DIRECTORS
Total Number of Directors:
Directors Present/Consenting:
Quorum: Yes No
(Minimum required: )
Directors Participating:
| Name | Title | Present/Consent | Vote | |------|-------|-----------------|------| | | | Yes | For/Against/Abstain | | | | Yes | For/Against/Abstain | | | | Yes | For/Against/Abstain |
Directors Absent:
RESOLUTION
Subject Matter:
WHEREAS, ;
WHEREAS, ;
WHEREAS, ;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of hereby authorizes and approves the following:
### Resolution 1:
RESOLVED, that ;
FURTHER RESOLVED, that ;
FURTHER RESOLVED, that are hereby authorized and directed to:
And to execute any and all documents and take any actions necessary to effectuate this resolution.
###
RESOLVED, that ;
EXAMPLES OF COMMON RESOLUTIONS
### Example 1: Approval of Contracts
RESOLVED, that the Company is hereby authorized to enter into with in substantially the form presented to the Board;
FURTHER RESOLVED, that , , is authorized to execute and deliver such contract on behalf of the Company, with such changes as may approve, such approval to be conclusively evidenced by execution thereof.
### Example 2: Opening Bank Account
RESOLVED, that the Company open a bank account with ;
FURTHER RESOLVED, that are designated as authorized signatories on said account;
FURTHER RESOLVED, that the Company adopts the banking resolutions required by in the form presented to the Board.
### Example 3: Approval of Financing
RESOLVED, that the Company is authorized to borrow up to \$ from on the terms and conditions presented to the Board;
FURTHER RESOLVED, that the is authorized to execute loan agreements, promissory notes, security agreements, and all related documents;
FURTHER RESOLVED, that the Company may pledge its as collateral for such loan.
### Example 4: Issuance of Stock
RESOLVED, that the Company issue shares of Stock to for a purchase price of \$ per share;
FURTHER RESOLVED, that upon receipt of full payment, the Secretary is directed to issue stock certificates and update the Company's stock ledger accordingly.
### Example 5: Appointment of Officers
RESOLVED, that is hereby appointed as of the Company, to serve at the pleasure of the Board;
FURTHER RESOLVED, that shall have the powers and duties customary for such office and as set forth in the Bylaws, with annual compensation of \$ plus benefits as approved.
### Example 6: Approval of Annual Budget
RESOLVED, that the annual budget for fiscal year in the amount of \$, as presented to the Board, is hereby approved;
FURTHER RESOLVED, that management is authorized to make expenditures in accordance with the approved budget.
### Example 7: Declaration of Dividend
RESOLVED, that a dividend of \$ per share on the Company's is hereby declared, payable on to shareholders of record as of .
### Example 8: Approval of Merger/Acquisition
RESOLVED, that the Board approves the proposed on the terms set forth in the presented to the Board;
FURTHER RESOLVED, that this transaction be submitted to the shareholders for approval at a meeting to be held on ;
FURTHER RESOLVED, that the officers are authorized to take all actions necessary to consummate the transaction upon shareholder approval.
### Example 9: Amendment of Bylaws
RESOLVED, that Article , Section of the Company's Bylaws be amended to read as follows:
""
FURTHER RESOLVED, that the Secretary file the amended Bylaws with the corporate records.
### Example 10: Ratification of Actions
RESOLVED, that all actions taken by with respect to are hereby ratified, confirmed, and approved.
VOTING RESULTS
Total Votes:
- For:
- Against:
- Abstain:
Result: PASSED FAILED
Vote Required:
CONFLICTS OF INTEREST
Directors with conflicts of interest: None The following directors disclosed conflicts and recused themselves from voting: - :
EFFECTIVENESS
This resolution shall be effective: Immediately Upon
CERTIFICATION
I, , Secretary of , hereby certify that:
1. I am the duly elected, qualified, and acting Secretary of the Company;
2. The foregoing resolutions were duly adopted by the Board of Directors at a meeting held on , at which a quorum was present and voting, or by unanimous written consent in lieu of a meeting;
3. The resolutions are in accordance with the Company's Articles of Incorporation and Bylaws;
4. The resolutions have not been amended, modified, or rescinded and remain in full force and effect as of the date hereof.
IN WITNESS WHEREOF, I have executed this certificate and affixed the corporate seal of the Company this day of , .
CORPORATE SEAL
SECRETARY'S SIGNATURE:
_______________________
Secretary
Date: _____________
ATTACHMENT:
Copy of meeting minutes attached Written consent form attached Supporting documents attached
DISTRIBUTION:
Copies of this resolution distributed to:
- All directors
- Corporate records
Filed with corporate records on:
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What is a Board Resolution?
A Board Resolution — also called a corporate resolution — is a corporate governance document used when a company needs to record a decision, define how it is governed, or set out shareholder rights. In short: board decision documentation.
It is typically signed by directors, company secretaries, founders, shareholders and startup operators. Governance documents work by evidencing that the right people decided the right thing in the right way. Quorum, notice and voting thresholds come from the company's constitution and local companies legislation — a resolution passed without them is voidable no matter how it is worded.
When you need one
- You are about to board decision documentation and want the terms recorded before anyone relies on them.
- The other side has proposed a board resolution and you want to see what a balanced version looks like first.
- A previous arrangement was verbal, and something has now happened that makes writing it down urgent.
- You need a starting point you can adapt rather than a blank page — the structure matters more than the prose.
What this Board Resolution template includes
The template is structured around 9 sections. Each one exists for a reason — if you delete one, delete it deliberately.
- 01Resolution Of The Board Of Directors
- 02Meeting Information
- 03Directors
- 04Resolution
- 05Examples Of Common Resolutions
- 06Voting Results
- 07Conflicts Of Interest
- 08Effectiveness
- 09Certification
Information you will need
Gather these before you start. Every one of them appears in the finished document, and a missing value is the most common reason a self-drafted board resolution fails to do its job.
- Company Name
- Company name
- Resolution Subject
- What is being resolved
- Date
- Resolution date
- Board Members
- Names of board members
How to write a Board Resolution
- 1
Read the full template
Read the complete Board Resolution on this page before you use it, so you know what every clause commits you to.
- 2
Gather your details
Collect the names, addresses, dates and amounts listed in the "What you will need" section — every square-bracketed placeholder needs a real value.
- 3
Fill in the blanks on this page
Type your answers into the form beside the template and they are written into every clause that uses them as you go. Nothing is uploaded — the document is assembled inside your own browser.
- 4
Download the finished document
Download your completed Board Resolution as a PDF or an editable Word file, or copy the text. There is no signup and no watermark.
- 5
Sign and store it
Sign it — electronically with the free Sign PDF tool, or in ink where the document type requires it — and give every party a copy.
Mistakes to avoid
Ignoring quorum and notice
A meeting held without proper notice or quorum produces decisions that can be unwound later.
Undeclared conflicts of interest
Directors with a personal interest usually must declare it and abstain. Failing to record this is a common audit finding.
Minutes written months later
Contemporaneous minutes carry evidential weight. Reconstructed ones invite challenge.
No deadlock mechanism
Two equal shareholders with no tie-break clause is a company that stops functioning the day they disagree.
Jurisdiction note. Company law, filing obligations and shareholder protections vary by jurisdiction and entity type. Anything affecting share capital or constitutional documents should be reviewed by a corporate lawyer. This template is general-purpose information, not legal advice.
Board Resolution FAQs
Is this Board Resolution template free to download?
Yes. The complete text is published on this page — no email required. Fill in the blanks on the page, then copy it or download it as a PDF, Word (.docx) or plain-text file. There is no watermark and no usage limit.
Can I fill in this Board Resolution template online?
Yes. Every square-bracketed blank in the template above is an editable field. Type your answer once and it is written into every clause that uses it, and the document beside the form updates as you type. When you are done, download the completed PDF or Word file. It all runs inside your browser — the document is never uploaded, and your answers are saved only in this browser so you can come back and finish later.
What information do I need to complete a Board Resolution?
At minimum: company name, resolution subject, date, board members. The form on this page lists every blank the document contains and counts how many are still empty. Every placeholder in [square brackets] needs replacing before the document is signed — an unfilled bracket is the most common defect in a self-drafted document.
What should a Board Resolution include?
This template is structured around 9 sections: resolution of the board of directors, meeting information, directors, resolution, examples of common resolutions and others. Those are the provisions that make the document do its job; anything you delete, delete deliberately.
Is a Board Resolution legally binding?
Governance documents work by evidencing that the right people decided the right thing in the right way. Quorum, notice and voting thresholds come from the company's constitution and local companies legislation — a resolution passed without them is voidable no matter how it is worded. Company law, filing obligations and shareholder protections vary by jurisdiction and entity type. Anything affecting share capital or constitutional documents should be reviewed by a corporate lawyer.
Can I edit this Board Resolution template?
Yes, in three ways. Fill in the blanks on this page and download the result; or download the Word version and rewrite it in Word, Pages or Google Docs; or open it in the LegalDraft AI app, where the AI can rewrite any individual clause to be stricter, simpler or more balanced and review the finished document for risk before you sign.
Do I need a lawyer for a Board Resolution?
Company law, filing obligations and shareholder protections vary by jurisdiction and entity type. Anything affecting share capital or constitutional documents should be reviewed by a corporate lawyer. For routine, low-value arrangements a carefully completed template is usually proportionate. The larger the sum, the more one-sided the terms, or the more the document depends on local statute, the stronger the case for professional review.
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