Security Deposit Return Template
Security Deposit Return
12 sections · 36 fields to fill · free, nothing uploaded
SECURITY DEPOSIT RETURN STATEMENT
Date:
Property Information:
Property Address:
Unit Number:
Tenant Information:
Name:
Forwarding Address:
Landlord Information:
Name:
Address:
Phone:
LEASE INFORMATION
Lease Start Date:
Lease End Date:
Move-Out Date:
SECURITY DEPOSIT DETAILS
Original Security Deposit:
Deposit Date:
Interest Accrued (if applicable):
Total Deposit Amount:
PROPERTY CONDITION ASSESSMENT
Move-In Condition:
Move-Out Condition:
Final Inspection Conducted By:
Date of Inspection:
DEDUCTIONS
### Cleaning Charges
| Item | Description | Cost | |------|-------------|------| | | | | | | | |
Subtotal Cleaning:
### Damage Repairs
| Item | Description | Cost | |------|-------------|------| | | | | | | | |
Subtotal Repairs:
### Unpaid Rent or Fees
| Description | Period/Details | Amount | |-------------|----------------|--------| | | | | | | | |
Subtotal Rent/Fees:
### Other Charges
| Description | Details | Amount | |-------------|---------|--------| | | | |
Subtotal Other:
CALCULATION SUMMARY
Original Deposit:
Interest (if applicable): +
Total Available: =
Deductions:
- Cleaning:
- Repairs:
- Unpaid Rent:
- Other:
Total Deductions: -
AMOUNT BEING RETURNED:
NORMAL WEAR AND TEAR
The following were determined to be normal wear and tear and no charges applied:
PAYMENT INFORMATION
Refund Amount:
Payment Method:
Check Number:
Payment Date:
Paid To:
SUPPORTING DOCUMENTATION
Attached:
- Final inspection report with photos
- Receipts for repairs
- Receipts for cleaning
EXPLANATION OF CHARGES
Detailed Explanation:
TENANT RIGHTS
You have the right to:
- Dispute these deductions
- Request copies of receipts
Dispute Process:
Contact us within days at
LANDLORD NOTES
CONTACT INFORMATION
For questions regarding this statement:
Contact:
Phone:
Email:
PREPARED BY:
Signature: _______________________
Name:
Title:
Date: _______________________
TENANT ACKNOWLEDGMENT (Optional):
I acknowledge receipt of this Security Deposit Return Statement and refund.
Signature: _______________________
Name:
Date: _______________________
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What is a Security Deposit Return?
A Security Deposit Return is a real estate document used when a property is being let, sold, transferred or a tenancy is being changed or ended. In short: deposit refund documentation.
It is typically signed by landlords, tenants, buyers, sellers, letting agents and property managers. Property documents are the most heavily regulated in this library. Notice periods, deposit handling, required disclosures and eviction grounds are set by statute and vary not just by country but often by state, province or city.
When you need one
- You are about to deposit refund documentation and want the terms recorded before anyone relies on them.
- The other side has proposed a security deposit return and you want to see what a balanced version looks like first.
- A previous arrangement was verbal, and something has now happened that makes writing it down urgent.
- You need a starting point you can adapt rather than a blank page — the structure matters more than the prose.
What this Security Deposit Return template includes
The template is structured around 12 sections. Each one exists for a reason — if you delete one, delete it deliberately.
- 01Lease Information
- 02Security Deposit Details
- 03Property Condition Assessment
- 04Deductions
- 05Calculation Summary
- 06Normal Wear And Tear
- 07Payment Information
- 08Supporting Documentation
- 09Explanation Of Charges
- 10Tenant Rights
- 11Landlord Notes
- 12Contact Information
Information you will need
Gather these before you start. Every one of them appears in the finished document, and a missing value is the most common reason a self-drafted security deposit return fails to do its job.
- Landlord Name
- Property owner
- Tenant Name
- Tenant name
- Property Address
- Property address
- Deposit Amount
- Original deposit
- Deductions
- Any deductions and reasons
- Refund Amount
- Amount to be refunded
How to write a Security Deposit Return
- 1
Read the full template
Read the complete Security Deposit Return on this page before you use it, so you know what every clause commits you to.
- 2
Gather your details
Collect the names, addresses, dates and amounts listed in the "What you will need" section — every square-bracketed placeholder needs a real value.
- 3
Fill in the blanks on this page
Type your answers into the form beside the template and they are written into every clause that uses them as you go. Nothing is uploaded — the document is assembled inside your own browser.
- 4
Download the finished document
Download your completed Security Deposit Return as a PDF or an editable Word file, or copy the text. There is no signup and no watermark.
- 5
Sign and store it
Sign it — electronically with the free Sign PDF tool, or in ink where the document type requires it — and give every party a copy.
Mistakes to avoid
Wrong notice period
Notice lengths are set by law, not by the contract. A notice served one day short is invalid and the clock restarts.
Mishandling the deposit
Many jurisdictions require deposits to be held in a protected scheme and returned within a fixed window, with penalties for failure.
No condition record
Without dated photographs and a signed inventory at move-in, deposit deductions at move-out are almost impossible to sustain.
Omitting required disclosures
Lead paint, energy performance, flood history and similar disclosures are mandatory in many places, and omission can void terms or trigger fines.
Jurisdiction note. Residential tenancy and property transfer law is strictly local and often protective of tenants and buyers. Verify every notice period and disclosure requirement against your local rules — and use a licensed conveyancer or attorney for transfers of title. This template is general-purpose information, not legal advice.
Security Deposit Return FAQs
Is this Security Deposit Return template free to download?
Yes. The complete text is published on this page — no email required. Fill in the blanks on the page, then copy it or download it as a PDF, Word (.docx) or plain-text file. There is no watermark and no usage limit.
Can I fill in this Security Deposit Return template online?
Yes. Every square-bracketed blank in the template above is an editable field. Type your answer once and it is written into every clause that uses it, and the document beside the form updates as you type. When you are done, download the completed PDF or Word file. It all runs inside your browser — the document is never uploaded, and your answers are saved only in this browser so you can come back and finish later.
What information do I need to complete a Security Deposit Return?
At minimum: landlord name, tenant name, property address, deposit amount. The form on this page lists every blank the document contains and counts how many are still empty. Every placeholder in [square brackets] needs replacing before the document is signed — an unfilled bracket is the most common defect in a self-drafted document.
What should a Security Deposit Return include?
This template is structured around 12 sections: lease information, security deposit details, property condition assessment, deductions, calculation summary and others. Those are the provisions that make the document do its job; anything you delete, delete deliberately.
Is a Security Deposit Return legally binding?
Property documents are the most heavily regulated in this library. Notice periods, deposit handling, required disclosures and eviction grounds are set by statute and vary not just by country but often by state, province or city. Residential tenancy and property transfer law is strictly local and often protective of tenants and buyers. Verify every notice period and disclosure requirement against your local rules — and use a licensed conveyancer or attorney for transfers of title.
Can I edit this Security Deposit Return template?
Yes, in three ways. Fill in the blanks on this page and download the result; or download the Word version and rewrite it in Word, Pages or Google Docs; or open it in the LegalDraft AI app, where the AI can rewrite any individual clause to be stricter, simpler or more balanced and review the finished document for risk before you sign.
Do I need a lawyer for a Security Deposit Return?
Residential tenancy and property transfer law is strictly local and often protective of tenants and buyers. Verify every notice period and disclosure requirement against your local rules — and use a licensed conveyancer or attorney for transfers of title. For routine, low-value arrangements a carefully completed template is usually proportionate. The larger the sum, the more one-sided the terms, or the more the document depends on local statute, the stronger the case for professional review.
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