Videography Contract Template

VIDEOGRAPHY CONTRACT

Date: Date

Between:

Videographer: Videographer Name

Business Name: Business/Company Name Address: Address Phone: Phone Email: Email ("Videographer," "we," or "us")

AND

Client: Client Name

Address: Address Phone: Phone Email: Email ("Client" or "you")

1. EVENT DETAILS

Event Type: Wedding/Corporate Event/Commercial/Music Video/Documentary/Other

Event Date: Date

Event Time: Start to End

Coverage Duration: Number hours

Location(s):

• Main Venue: Address
• Additional Locations: If applicable

Event Description:

Brief description of event and client's vision

Number of Videographers: Number

Additional Crew: Drone operator/Audio tech/Other

2. SERVICES AND DELIVERABLES

### Video Production Services

Pre-Production:

• Initial consultation to discuss vision and requirements
• Location scouting (if applicable)
• Shot list creation
• Timeline coordination
• Equipment preparation and testing

Production (Day of Event):

• Number hours of professional video coverage
• Professional cinema cameras and audio equipment
• Drone footage if included
• Additional services included

Post-Production:

• Professional video editing
• Color grading and correction
• Audio mixing and enhancement
• Music licensing and soundtrack
• Titles and graphics
• Number rounds of revisions

### Deliverables

Final Video Products:

1. Highlight Film - Duration: Number minutes - Format: 1080p/4K - Delivery: Digital download/USB/Both

2. Full Ceremony Video (if applicable) - Unedited or lightly edited - Duration: Actual length - Format: 1080p/4K

3. Reception/Event Video (if applicable) - Edited highlights - Duration: Number minutes

4. Raw Footage (Optional add-on) - Fee: \$Amount - All footage captured - Unedited files

Delivery Format:

• File type: MP4/MOV/Other
• Resolution: 1080p HD/4K UHD
• Online viewing gallery
• Digital download
• USB drive with all videos

Delivery Timeline:

• Highlight film: Number weeks from event
• Full videos: Number weeks from event
• Rush delivery available: \$Amount (Number weeks)

3. PRICING AND PAYMENT

### Package Price

Selected Package: Package Name

Total Investment: \$Amount

Includes:

• Number hours coverage
• Number videographers
• Highlight film (Number minutes)
• Full ceremony and reception videos
• Online gallery
• Digital download
• Other inclusions

### Add-On Services (Optional)

• Additional hour: \$Amount per hour
• Drone footage: \$Amount
• Second videographer: \$Amount
• Same-day edit: \$Amount
• Raw footage: \$Amount
• Additional revisions (beyond included): \$Amount per revision
• Rush delivery: \$Amount
• Blu-ray disc: \$Amount
• Documentary-style film: \$Amount

### Payment Schedule

Booking Retainer: \$Amount

• Due: Upon contract signing
• Secures date
• Non-refundable

Second Payment: \$Amount

• Due: Date or Number days before event

Final Payment: \$Amount

• Due: Number days before event
• Required before services rendered

Total Paid: \$________

Balance Remaining: \$________

### Payment Methods

• Check or money order
• Bank transfer
• Credit/debit card (Processing fee: Percentage%)
• PayPal
• Other accepted methods

### Travel Fees

• Included within Number miles of Location
• Beyond Number miles: \$Amount per mile or actual costs
• Overnight accommodation required if over Number miles

4. CLIENT RESPONSIBILITIES

The Client agrees to:

• Provide detailed timeline and schedule of events
• Submit shot list or "must-have" moments
• Coordinate with venue regarding videography permissions
• Provide vendor meals for crew if coverage exceeds Number hours
• Ensure cooperation of event participants
• Not hold Videographer responsible for lack of coverage due to timeline changes
• Designate representative to coordinate on event day
• Notify Videographer of any special moments or surprises
• Provide deposit and final payment per schedule

5. VIDEOGRAPHER RESPONSIBILITIES

The Videographer agrees to:

• Arrive on time with professional equipment
• Provide professional, courteous service
• Capture event as discussed
• Use backup equipment and recordings
• Edit footage professionally
• Deliver final products within stated timeframe
• Maintain professional appearance and conduct
• Respect event participants and venue
• Maintain backups of all footage for Number months

6. COPYRIGHT AND USAGE RIGHTS

### Ownership Videographer retains full copyright ownership of all video footage and final products. Client does not own the copyright to the videos.

### License to Client Videographer grants Client non-exclusive, perpetual license to:

• Use videos for personal, non-commercial purposes
• Share on social media with proper credit
• Show to family and friends
• Make copies for personal use
• Stream or download from online gallery

### Restrictions Client may NOT:

• Sell or license videos
• Use for commercial purposes without written permission
• Edit or alter videos (except basic social media edits)
• Remove Videographer's watermark or credits
• Claim ownership or copyright
• Submit to competitions without permission

### Commercial Use Commercial usage requires separate licensing agreement and additional fees. Contact Videographer for commercial rates.

### Credit When sharing videos, Client should credit: "Videographer Name" or tag: Social Media Handles

7. MARKETING AND PROMOTIONAL USE

Videographer reserves the right to:

• Use footage and final videos for portfolio
• Post on website and social media
• Include in promotional materials
• Submit to videography publications and competitions
• Display in showreels and demos

Client Privacy Option:

Client requests that videos not be used for marketing purposes (Additional fee may apply: \$Amount)

8. EDITING AND REVISIONS

### Editing Style Videos edited in Videographer's signature cinematic style including:

• Professional color grading
• Audio enhancement
• Music synchronization
• Creative transitions
• Other style elements

### Music Selection

• Videographer selects licensed music appropriate to event
• Client may suggest music preferences
• All music properly licensed for use
• Custom music requests may incur additional licensing fees

### Revision Process

• Client receives preview link for review
• Number rounds of revisions included
• Revision requests submitted in writing within Number days
• Additional revisions: \$Amount each
• Minor changes only (timing, music, color)
• Major re-edits require additional fee

### Approval Final videos not produced until Client approves preview or revision period expires.

9. DELIVERY AND TIMELINE

### Standard Delivery

• Sneak peek/teaser: Number days after event
• Highlight film: Number weeks after event
• Full videos: Number weeks after event

Timeline subject to:

• Amount of footage captured
• Editing complexity
• Current project queue
• Videographer's schedule
• Force majeure events

### Rush Delivery

• Fee: \$Amount
• Timeframe: Number weeks
• Subject to availability

### Delivery Method

• Online gallery (streaming and download)
• Access for: Unlimited/Number months
• USB drive (if included)
• Cloud storage link

Client responsible for downloading and backing up files. Videographer maintains backups for Number months only.

10. CANCELLATION AND RESCHEDULING

### Cancellation by Client

More than Number days before event:

• Retainer forfeited
• Remaining payments refunded

Number to Number days before event:

• Percentage% of total fee owed
• Retainer forfeited

Less than Number days before event:

• Percentage% of total fee owed
• No refunds

### Rescheduling by Client

• Subject to Videographer's availability
• Rescheduling fee: \$Amount
• Retainer applies to new date
• Limited to Number reschedule(s)

### Cancellation by Videographer If Videographer unable to fulfill contract due to emergency:

• Full refund of all payments
• Assistance finding replacement videographer
• No further liability

### Weather and Force Majeure Neither party liable for cancellation due to:

• Natural disasters
• Pandemic or health emergencies
• Government restrictions
• Venue cancellation
• Other events beyond reasonable control

11. EQUIPMENT FAILURE AND LIABILITY

### Equipment Redundancy

• Videographer maintains backup cameras and recording devices
• Multiple audio recording sources
• Backup power supplies

### Limitation of Liability Videographer's total liability limited to refund of fees paid. Not liable for:

• Equipment failure despite backups
• Corrupted files or media
• Loss of footage due to unforeseen circumstances
• Indirect or consequential damages
• Lost opportunities or emotional distress

Maximum liability: Total amount paid by Client.

### Limitation of Damages In no event shall Videographer be liable for amount exceeding fees paid under this contract.

12. INDEMNIFICATION

Client agrees to indemnify and hold Videographer harmless from any claims arising from:

• Injury to persons during event
• Damage to property
• Copyright claims from unauthorized music requests
• Violations of venue rules
• Actions of event participants

13. PERMITS AND PERMISSIONS

Client responsible for:

• Obtaining venue permission for videography
• Securing necessary permits for locations
• Obtaining music performance rights (if applicable for live music)
• Informing guests about video recording

Videographer not liable for inability to film due to lack of permissions.

14. CREATIVE CONTROL

Client trusts Videographer's professional judgment and creative vision. While Client input is valued:

• Final editing decisions rest with Videographer
• Videographer's artistic style will be maintained
• Videos will reflect Videographer's professional standards
• Client may request changes but Videographer has final say on creative elements

15. ADDITIONAL PROVISIONS

### Third-Party Interference

• Other videographers or photographers may not direct or interfere with Videographer
• Guest videos/phones should not obstruct Videographer's work
• Videographer not responsible for amateur footage

### Venue Restrictions

• Videographer will comply with venue rules
• Client responsible for communicating restrictions in advance
• Limitations may affect coverage

### Model Release By signing, Client grants permission to record Client and guests, and consents to use as specified in Section 7.

### Backup and Storage

• Videographer maintains backups for Number months after delivery
• After Number months, Client responsible for maintaining files
• Storage beyond Number months: \$Amount per year

16. GENERAL TERMS

### Entire Agreement This contract represents the entire agreement between parties and supersedes all prior discussions.

### Modifications Changes must be in writing and signed by both parties.

### Severability If any provision is invalid, remaining provisions continue in effect.

### Governing Law This contract governed by laws of State/Jurisdiction.

### Disputes Disputes resolved through: 1. Good faith negotiation 2. Mediation 3. Binding arbitration in Location

### Assignment Client may not assign this contract. Videographer may assign to qualified professional of similar skill level.

SIGNATURES:

VIDEOGRAPHER:

Signature: _______________________

Name: Videographer Name

Business: Business Name

Date: _______________________

CLIENT:

Signature: _______________________

Name: Client Name

Date: _______________________

Second Client (if applicable):

Signature: _______________________

Name: Name

Date: _______________________

CONTRACT SUMMARY:

Event Date: Date

Package: Package Name

Total Fee: \$Amount

Retainer Paid: \$Amount

Balance Due: \$Amount by Date

Delivery Estimate: Number weeks after event

Thank you for trusting us to capture your special moments!