Graphic Design Contract Template

GRAPHIC DESIGN SERVICE AGREEMENT

Date: Date

Between:

Designer: Designer/Agency Name

Address: Address Phone: Phone Email: Email Portfolio: Website URL ("Designer," "we," or "us")

AND

Client: Client Name

Company: Company Name Address: Address Phone: Phone Email: Email ("Client" or "you")

1. PROJECT OVERVIEW

Project Name: Project Name

Project Type:

Logo Design Brand Identity Package Website Design Print Design (brochure/flyer/poster) Packaging Design Social Media Graphics Marketing Materials Illustration Infographic Book/Album Cover

Other: _________________

Project Description:

Detailed description of design project and objectives

Target Audience:

Description of intended audience

Brand Values/Style:

Adjectives describing desired aesthetic: modern, traditional, playful, professional, etc.

2. SCOPE OF WORK

### Design Deliverables

Designer will create:

Deliverable 1 - e.g., Logo Design

• Number initial concepts
• Number rounds of revisions
• Final files in: Formats

Deliverable 2 - e.g., Business Cards

• Specifications
• Quantity/Format

Additional Deliverables

• Description

### Design Process and Timeline

Phase 1: Discovery and Research (Duration)

• Client questionnaire and creative brief
• Market research and competitor analysis
• Mood board development
• Deliverable: Creative direction document
• Due: Date

Phase 2: Initial Concepts (Duration)

• Number design concepts presented
• Concepts delivered as: PDF/PNG/Interactive mockups
• Client feedback period: Number business days
• Deliverable: Initial design concepts
• Due: Date

Phase 3: Revisions (Duration)

• Number rounds of revisions on selected concept
• Feedback due within: Number business days of each presentation
• Deliverable: Refined design
• Due: Date

Phase 4: Finalization (Duration)

• Final design refinements
• Preparation of all file formats
• Deliverable: Final files
• Due: Date

Project Completion Date: Date

### Included Services

Price includes:

• Number initial design concepts
• Number revision rounds
• Final files in agreed formats
• Stock images/fonts (if applicable)
• Other included services

Not included (additional fees apply):

• Revisions beyond Number rounds
• Additional concepts beyond initial Number
• Rush delivery
• Print production/management
• Photography or custom illustration
• Website development/coding
• Other exclusions

3. CLIENT RESPONSIBILITIES

Client agrees to:

Provide by Date:

• Completed creative brief/questionnaire
• Brand guidelines (if existing brand)
• Content (text, images, logos)
• Examples of desired aesthetic
• Target audience information
• Any mandatory elements to include

Throughout Project:

• Timely feedback within Number business days
• Single point of contact for feedback
• Consolidated feedback (not multiple contradicting reviewers)
• Final approval/sign-off on designs
• Timely payment per schedule

Delays in providing materials or feedback may delay delivery dates.

4. FEES AND PAYMENT

### Project Fee

Total Investment: \$Amount

Fee Structure:

Fixed project fee: \$Amount Hourly rate: \$Amount/hour (Estimated Number hours) Per-deliverable pricing: - Deliverable: \$Amount - Deliverable: \$Amount

Estimated Total: \$Amount

Fee includes:

List what's included in base fee

### Payment Schedule

Payment 1: \$Amount (Percentage%)

Due: Upon contract signing (non-refundable deposit)

Payment 2: \$Amount (Percentage%)

Due: Upon presentation of initial concepts / Date/Milestone

Payment 3: \$Amount (Percentage%)

Due: Upon final delivery / Date/Milestone

### Additional Fees

Additional services charged at:

• Additional revisions: \$Amount per round or hourly rate
• Additional concepts: \$Amount each
• Rush fee (delivery in less than Number weeks): Percentage% of project fee
• Stock photography not included in estimate: At cost + Percentage%
• Printing coordination: Hourly rate or percentage
• Additional file formats: \$Amount

### Payment Terms

• Invoices due: Net Number days
• Payment methods: Check/Bank transfer/Credit card/PayPal
• Credit card processing fee: Percentage% (if applicable)
• Late payment fee: Percentage% per month
• Work paused if payment overdue by Number days

### Expenses

Client reimburses for:

Stock photography/assets Custom fonts (if required and specified) Print proofs Other expenses With prior approval and receipts.

5. REVISIONS AND CHANGES

### Included Revisions

• Number rounds of revisions included in project fee
• Revisions defined as: Refinements to selected concept (color changes, font adjustments, layout tweaks)
• Major changes or new directions may be considered new concepts and billed additionally

### Revision Process

1. Designer presents work 2. Client provides consolidated written feedback within Number business days 3. Designer implements revisions 4. Process repeats for each included revision round

Feedback must be:

• In writing (email or design review platform)
• Consolidated (one feedback doc, not multiple emails)
• From designated approver(s)
• Specific and actionable

### Additional Revisions

Beyond included rounds:

• \$Amount per additional revision round, OR
• Hourly rate: \$Amount/hour
• Quoted and approved before work begins

### Major Changes

Changes to project scope, objectives, or direction after approval of initial concept will be quoted separately and may extend timeline.

6. APPROVAL AND FINAL DELIVERY

### Client Approval

Client approval required at:

• Concept selection stage
• Final revision stage
• Before final delivery

Approval Process:

• Designer delivers work for review
• Client has Number business days to review
• Client provides written approval or change requests
• If no response within Number days, work considered approved

Once approved, files delivered and final payment due.

### Final Deliverables

File Formats Included:

For Logo/Brand Identity:

• Vector files: AI, EPS, PDF
• Raster files: PNG (transparent), JPG
• Variations: Full color, black, white, grayscale
• Sizes: Specifications

For Print Design:

• Print-ready PDF
• Editable source files: AI/PSD/INDD
• High-resolution images: Specifications

For Digital/Web:

• PNG, JPG at specified sizes
• Source files: PSD/XD/Figma
• Style guide: If applicable

Delivery Method:

• Cloud storage link (Dropbox/Google Drive)
• Email (for smaller files)
• Other method

### Source Files

Editable source files (AI, PSD, etc.):

Included in project fee Available for additional fee: \$Amount Not provided

7. INTELLECTUAL PROPERTY RIGHTS

### Work Product Ownership

Upon full payment:

Full Rights Transfer (Work for Hire) - Client owns all rights to final approved designs - Designer transfers copyright to Client - Client may modify, reproduce, distribute freely

License Grant (Designer Retains Copyright) - Designer retains copyright - Client receives exclusive, perpetual license to use final designs - Client may use for business purposes but may not resell designs themselves

Until final payment received:

• Designer retains all rights
• Client has no usage rights
• Designs may not be used

### Designer Portfolio Rights

Designer retains right to:

• Display work in portfolio (online/print)
• Use in promotional materials
• Submit to design competitions and publications
• Include in case studies

Client opts out of portfolio use (may incur additional fee) Client approves after Timeframe/Project launch

### Usage Restrictions

Client may:

• Use designs for stated business purposes
• Reproduce and display as needed
• Modify (if full rights transferred)

Client may NOT (without separate agreement):

• Resell or redistribute design files
• Claim original authorship
• Use for purposes outside original scope
• Transfer rights to third parties (unless full rights transfer)

### Third-Party Elements

Fonts:

• Client must license fonts separately for:

Print use Web use Modification/embedding

• Designer will provide font license information

Stock Images/Graphics:

• Licensed for this project
• Extended licenses obtained if needed
• Client provided images: Client warrants has usage rights

### Attribution

Designer requires appreciates doesn't require credit as: "Design by Designer Name" or Specified credit line

8. REPRESENTATIONS AND WARRANTIES

### By Designer

Designer represents:

• Has right and ability to provide services
• Work will be original or properly licensed
• Will not infringe third-party intellectual property
• Has necessary skills and experience
• Will deliver professional quality work

### By Client

Client represents:

• Has authority to enter this agreement
• Provided materials do not infringe third-party rights
• Information provided is accurate
• Will pay agreed fees

### Design Disclaimer

Designer makes best efforts to create effective designs but cannot guarantee:

• Specific business results or outcomes
• Market response or customer reaction
• Sales increases or other metrics

Design is subjective; Designer uses professional judgment based on brief and feedback.

9. CONFIDENTIALITY

Both parties agree to maintain confidentiality of:

• Proprietary business information
• Unpublished designs and concepts
• Financial terms
• Any information marked confidential

Until project launch/release date: Date

Confidentiality obligations survive termination.

10. CANCELLATION AND TERMINATION

### Cancellation by Client

Before work begins:

• Deposit forfeited

After work begins:

• Client pays for work completed based on:

Percentage of project completed Hourly rate for time spent Milestone-based payment

• Minimum: Deposit retained

### Termination by Designer

Designer may terminate if Client:

• Fails to pay per schedule
• Fails to provide necessary materials
• Requests illegal or unethical work
• Becomes abusive or unprofessional

Upon termination:

• Client pays for work completed
• Designer retains all rights to work
• Designer may use work in portfolio

### Abandoned Projects

If Client unresponsive for Number days:

• Project considered abandoned
• Deposit non-refundable
• Designer may use work in portfolio
• Designer released from obligations

11. INDEMNIFICATION

### By Designer

Designer indemnifies Client against third-party claims that final work infringes intellectual property rights, provided:

• Claim relates to Designer's original work (not client-provided materials)
• Client used work as authorized
• Client notifies Designer promptly of claim

### By Client

Client indemnifies Designer against claims arising from:

• Client-provided content or materials
• Client's use of work beyond authorized scope
• Client modifications to work
• False information provided by Client

12. LIMITATION OF LIABILITY

DESIGNER'S TOTAL LIABILITY LIMITED TO FEES PAID BY CLIENT UNDER THIS AGREEMENT.

NEITHER PARTY LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFITS OR BUSINESS INTERRUPTION.

13. RUSH PROJECTS

For delivery in less than Number weeks:

• Rush fee: Percentage% of project fee
• Subject to Designer's availability
• Reduced revision rounds may apply
• Client must provide all materials immediately
• Feedback turnaround times shortened

14. PRINT PRODUCTION (if applicable)

If Designer manages print production:

• Print costs billed separately (at cost + Percentage%)
• Client approves print proofs
• Minimum Number business days for print production
• Client approves and accepts risk for printing
• Designer coordinates but does not guarantee printer quality

15. GENERAL PROVISIONS

### Entire Agreement This Agreement constitutes entire agreement between parties.

### Amendments Changes must be in writing and signed by both parties.

### Relationship Parties are independent contractors.

### Governing Law Governed by laws of State/Country.

### Dispute Resolution Disputes resolved through: 1. Direct negotiation 2. Mediation 3. Binding arbitration in Location

### Assignment Neither party may assign without written consent.

### Force Majeure Neither party liable for delays due to circumstances beyond reasonable control.

### Notices To addresses above or as updated in writing.

### Severability Invalid provisions severed; remaining provisions remain in effect.

SIGNATURES:

DESIGNER:

Signature: _______________________

Name: Designer Name

Business: Business Name

Date: _______________________

CLIENT:

Signature: _______________________

Name: Client Name

Title: Title

Company: Company

Date: _______________________

PROJECT SUMMARY:

Project: Project Name

Deliverables: Brief list

Timeline: Start to Completion Date

Investment: \$Amount

Deposit Due: \$Amount upon signing

Thank you for choosing Designer Name for your design needs. We look forward to creating something amazing together!