Production Agreement Template

PRODUCTION AGREEMENT

Date: Date

Between:

Production Company: Production Company Name

Address: Address ("Producer," "Production Company," "we," or "us")

AND

Client/Commissioning Party: Client Name/Company

Address: Address ("Client" or "you")

1. PROJECT OVERVIEW

Project Title: Working Title/Project Name

Production Type:

Commercial/Advertisement Corporate Video Documentary Short Film Music Video Training Video Event Coverage Web Series Social Media Content

Other: _________________

Project Description:

Detailed description of production, concept, and objectives

Intended Use:

How and where the finished production will be used

Target Audience:

Description of intended viewers/demographic

Deliverable Format:

Final format of finished production - video length, aspect ratio, platform specs

2. SCOPE OF PRODUCTION SERVICES

Production Company agrees to provide the following services:

### Pre-Production

Included Services:

• Concept development and creative planning
• Script writing: Included Not included Client provides
• Storyboarding: Included Additional fee
• Location scouting: Number locations
• Casting: Included Client handles
• Production planning and scheduling
• Equipment preparation
• Permits and insurance
• Other pre-production services

Pre-Production Timeline: Duration/Dates

### Production (Principal Photography)

Shoot Details:

• Number of shoot days: Number
• Shoot dates: Dates or timeframe
• Locations: List locations
• Crew size: Number people
• Equipment: Camera, lighting, audio package details

Included:

• Director
• Director of Photography/Camera Operator
• Audio engineer
• Lighting technician/Gaffer
• Production assistant(s)
• Other crew
• Professional cinema camera package
• Lighting equipment
• Audio recording equipment
• Drone/specialty equipment if included

Talent/On-Camera:

• Actors/Models: Number - Included Client arranges Additional cost
• Voice-over talent: Included Separate agreement

### Post-Production

Editing Services:

• Video editing and assembly
• Color correction and grading
• Audio mixing and sound design
• Music: Licensed music Original composition Client provides
• Graphics and titles
• Visual effects: Scope if included
• Number rounds of revisions

Post-Production Timeline: Duration

Deliverables:

• Final edited video: Duration
• Format: Specifications - resolution, codec, etc.
• Versions: Social media edits, different lengths, aspect ratios

### Additional Services (if included)

Photography/stills Behind-the-scenes content Multiple language versions Closed captions/subtitles Other services

3. TIMELINE AND MILESTONES

Project Schedule:

| Phase | Deliverable/Milestone | Due Date | |-------|----------------------|----------| | Kick-off | Creative brief approved | Date | | Pre-Production | Script/storyboard approval | Date | | Production | Principal photography complete | Date | | Post - Draft 1 | First cut for review | Date | | Post - Revisions | Revised cut | Date | | Final Delivery | Finished production | Date |

Total Project Duration: Start Date to Completion Date

Timeline subject to:

• Timely client approvals
• Weather (for outdoor shoots)
• Location/talent availability
• Force majeure events

4. CLIENT RESPONSIBILITIES

Client agrees to:

Pre-Production:

• Approve script, storyboard, and creative direction by Date
• Provide brand guidelines, logos, and assets by Date
• Provide product/materials to be filmed by Date
• Approve locations and talent
• Designate single point of contact for approvals

Production:

• Provide access to locations
• Coordinate with building/location management
• Ensure availability of key personnel for interviews
• Provide necessary props or products
• Other client responsibilities

Post-Production:

• Provide feedback within Number business days
• Consolidated feedback from single approver
• Final approval and sign-off

Throughout:

• Timely payments per schedule
• Make team available for meetings/calls
• Respond to queries within Number business days

5. PRODUCTION FEES AND PAYMENT

### Total Production Investment

Total Fee: \$Amount

Fee Breakdown:

Pre-Production: \$Amount Production (Shoot Days): \$Amount Post-Production: \$Amount

Total: \$Amount

OR

Day Rate Structure:

• Shoot days: \$Amount per day x Number days = \$Amount
• Edit days: \$Amount per day x Number days = \$Amount
• Pre/Post: \$Amount
• Total: \$Amount

### What's Included

Fee includes:

• Services outlined in Scope section
• Number shoot days
• Number hours/days of editing
• Professional crew and equipment
• Number rounds of revisions
• Final delivery in Number formats
• Travel within Number miles

### Additional Costs (Client Responsibility)

Not included in production fee:

• Talent/actor fees: Estimated cost or Client arranges
• Location rental fees: Estimated or Client provides
• Permits: Cost or Client obtains
• Props and wardrobe: Budget allocation
• Music licensing: Budget allocation or Client provides
• Stock footage: As needed, at cost
• Travel beyond Number miles: Rate per mile
• Meals for crew: \$Amount per shoot day
• Other pass-through costs

Estimated Additional Costs: \$Amount

Total Project Budget: \$Production fee + Additional costs

### Payment Schedule

Deposit: \$Amount (Percentage%)

Due: Upon contract signing Secures crew and equipment

Pre-Production Payment: \$Amount (Percentage%)

Due: Before/upon completion of pre-production / Date

Production Payment: \$Amount (Percentage%)

Due: First day of shooting / Upon completion of principal photography

Final Payment: \$Amount (Percentage%)

Due: Upon delivery of first cut / final files

### Payment Terms

• Invoices due: Net Number days
• Payment method: Check/Wire/Credit card
• Late payment: Percentage% monthly interest
• Services suspended if payment Number days overdue
• Final deliverables released upon full payment

### Change Orders

Changes to scope including:

• Additional shoot days
• Extra revisions beyond included
• New deliverables
• Extended production timeline
• Expanded scope

Will be quoted separately and require written approval before proceeding.

Additional fees:

• Extra shoot day: \$Amount
• Extra revision round: \$Amount
• Rush delivery: Percentage% premium
• Additional formats/versions: \$Amount

6. REVISIONS AND APPROVALS

### Revision Process

Included Revisions: Number rounds

Process:

1. Producer delivers cut for review 2. Client reviews and provides consolidated written feedback 3. Producer implements revisions 4. Repeat for each revision round

Revision Rounds Defined:

• Round 1: First cut adjustments
• Round 2: Fine-tuning
• Round 3: Final polish (if 3 rounds included)

### Revision Guidelines

Acceptable revisions:

• Edit timing and pacing changes
• Color/audio adjustments
• Graphics/title changes
• Music changes (if alternatives available)

Major changes (may be additional charge):

• Complete re-edit
• New footage requests
• Significant concept changes
• Additional graphics/VFX beyond scope

### Client Approval Timeline

Client has Number business days to review and provide feedback at each stage.

If no feedback received within Number days, work considered approved.

### Additional Revisions

Beyond included rounds: \$Amount per revision or quoted based on scope.

7. INTELLECTUAL PROPERTY RIGHTS

### Ownership Structure

Option 1: Work for Hire (Full Rights Transfer)

Upon full payment, Client owns all rights to final production. Producer assigns copyright to Client. Client may use, edit, distribute freely.

Option 2: License Agreement

Producer retains copyright. Client receives exclusive license for agreed uses (see below).

### Licensed Uses (if License Agreement)

Client may use production for:

Media:

Television (Broadcast/Cable/Streaming) Online/Digital (Website, YouTube, social media) Theatrical Internal/Corporate use only Point of sale/Trade shows Other uses

Territory:

Worldwide Specific countries/regions

Duration:

Perpetual Number years from delivery

Exclusivity:

Exclusive (Producer will not license to others) Non-exclusive

### Additional Usage Fees

Use beyond original scope:

• Extended territory: \$Amount
• Extended duration: \$Amount per additional year
• Additional platforms: \$Amount
• Broadcast rights (if originally digital-only): \$Amount

### Producer's Portfolio Rights

Producer retains right to:

• Use production in portfolio/demo reel
• Showcase on website and social media
• Submit to film festivals and competitions
• Include in case studies

Client approves portfolio use Client requests confidentiality (additional fee may apply)

### Third-Party Rights

Talent releases:

Producer obtains model/talent releases for all on-camera individuals.

Music:

Royalty-free music included Client provides music with necessary rights Custom composition (additional cost) Licensed music (Client pays licensing fees)

Stock footage:

Licensed for agreed uses; extended uses may require upgraded license.

### Raw Footage

Unedited footage:

Client receives raw footage Raw footage available for \$Amount Producer retains raw footage

Raw footage (if provided) licensed for Client's internal use only; not for distribution or resale.

8. CANCELLATION AND TERMINATION

### Cancellation by Client

Before Pre-Production:

• Deposit: Fully refundable / Percentage% refundable

During Pre-Production:

• Fees for work completed + Percentage% of remaining budget

After Production Begins:

• All costs incurred to date
• Percentage% of remaining balance

### Postponement

Client may request postponement:

• Rescheduling fee: \$Amount
• Subject to crew/equipment availability
• If postponed more than Number days, treated as cancellation

### Termination by Producer

Producer may terminate if Client:

• Fails to make scheduled payments
• Fails to provide necessary approvals/materials
• Interferes with creative process unreasonably
• Creates unsafe or unethical working conditions

Upon termination, Client pays for all work completed.

### Force Majeure/Weather

If shoot cancelled due to weather or force majeure:

• Reschedule to mutually agreeable date
• No penalty to either party
• If rescheduling not possible, prorated refund

9. PRODUCTION INSURANCE AND LIABILITY

### Insurance

Producer maintains:

• General liability insurance: \$Amount
• Equipment insurance
• Workers' compensation (if applicable)

Client provides:

• Location access and permissions
• Certificates of insurance if required by location

### Limitation of Liability

PRODUCER'S LIABILITY LIMITED TO PRODUCTION FEES PAID.

NEITHER PARTY LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES.

Exceptions:

• Gross negligence
• Willful misconduct
• Violation of intellectual property rights

### Indemnification

By Producer:

Indemnifies Client from claims that final production infringes third-party IP rights (excluding Client-provided materials).

By Client:

Indemnifies Producer from claims arising from:

• Client-provided content
• Client's use beyond licensed rights
• False or misleading claims in production (if directed by Client)

10. CREDITS

### On-Screen Credit

Producer receives on-screen credit: "Produced by Production Company Name"

Placement: End credits/As agreed

### Promotional Credit

Both parties may announce collaboration and use each other's names/logos in promotional materials.

11. CONFIDENTIALITY

Both parties agree to maintain confidentiality of:

• Proprietary business information
• Production content (until release)
• Financial terms
• Creative concepts

Until: Project release date / Public launch

12. WARRANTIES AND REPRESENTATIONS

### By Producer

• Has rights and ability to provide services
• Owns or controls necessary equipment and IP
• Will deliver professional quality work
• Work will not infringe third-party rights
• Will obtain necessary releases and clearances

### By Client

• Has authority to commission production
• Provided materials do not infringe third-party rights
• Information provided is accurate
• Will pay agreed fees

### Disclaimer

Producer makes best efforts but cannot guarantee:

• Specific business outcomes or ROI
• Viral or audience response
• Technical perfection of all footage (some variables beyond control)

13. GENERAL PROVISIONS

### Entire Agreement This Agreement constitutes entire agreement between parties.

### Amendments Changes must be in writing and signed by both parties.

### Independent Contractor Producer is independent contractor, not employee or partner of Client.

### Governing Law Governed by laws of State/Country.

### Dispute Resolution Disputes resolved through: 1. Good faith negotiation 2. Mediation 3. Binding arbitration in Location

### Assignment Neither party may assign without written consent.

### Force Majeure Neither party liable for delays due to circumstances beyond reasonable control.

### Notices To addresses above or as updated in writing.

### Severability Invalid provisions severed; remaining provisions remain in effect.

SIGNATURES:

PRODUCTION COMPANY:

Signature: _______________________

Name: Name

Title: Title

Company: Production Company

Date: _______________________

CLIENT:

Signature: _______________________

Name: Name

Title: Title

Company: Company

Date: _______________________

PRODUCTION SUMMARY:

Project: Title

Shoot Dates: Dates

Delivery Date: Date

Total Investment: \$Amount

Deposit Due: \$Amount upon signing

We look forward to bringing your vision to life!

ATTACHMENTS:

• Exhibit A: Production Schedule
• Exhibit B: Budget Breakdown
• Exhibit C: Creative Brief/Treatment